Office Manager / Personal Assistant

Apply now on this broad, challenging Office Assistant/PA role within a dynamic multicultural environment if you are an organizational and planning talent.

Solliciteer op deze functie

Neem voor meer informatie contact op met Karin Boot

  • Amsterdam
  • 32 - 36 uur
  • Senior
  • 3.750 - 4.000
  • 3753

Zo ziet jouw functie er uit

Dit ga je doen

The Office Assistant provides support on all levels of the organization and contributes significantly to the effective running of the organization. The team is responsible for coordinating all operational activities in order to have a smooth-running office. You work closely together with our HR and IT teams.

You are a manager of many things, first point of contact for joiners and visitors and contact person for our Amsterdam as well as international colleagues. Hospitality is part of your DNA and you like structure and are accurate. Having any previous experience in Facility Management is helpful.

A look into your working day:

You start your day with a quick scan of the office making sure all is set for another busy day followed by a (virtual) check in with the rest of the team.
At 09.30 hrs.: you have 2 joiners waiting and together with IT you provide them with all necessary information and equipment. After a warm welcome you give them a short tour around our brand-new office and introduce our Hybrid way of working. You arrange a desk and monitor for the home office set up. When returning to your desk you see people from the mailroom who need some assistance as a large package has arrived. Must be the large package our Marketing department has been waiting for.

After lunch you will work on some administrative tasks and make sure necessary documents get signed.
14.00 hrs.: TEAMS call – your marketing colleagues need your support preparing a business event in Europe. Quickly need to book my ticket!
15.00 hrs.: have another look at some of the emails that came in, update our Facility Manual and make sure all is ready for another day.

The position is based in Amsterdam as part of a team of 4 Office Managers and reports to the Facility Manager. In this role you liaise with different departments as well as different international stake/shareholders.


Responsibilities:

• Support the MT team with agenda and booking/organization of trips;

• Responsible for all facility activities;

• Involved in (customer) events from planning to execution;

• Coordinate the document signing process;

• Coordinating postal and courier services;

• Responsible for internal communication;

• Respond to requests and e-mails and take the necessary actions;

• Create purchase orders and verify payment.

Dit breng je mee

Education and Related Experience

  • MBO+/HBO work and thinking level;
  • You have 3 to 5 years of work experience in a similar position and experience within hospitality and facility management;
  • Extensive knowledge of the MS Office package and computer skills;
  • You speak the English language excellent in word and writing;
  • You are available 32 to 36 hours a week;
  • You live in the Amsterdam area.

You recognize yourself in the following skills and competences:

• Organizational and planning skills;

• You are proactive and you pick up work and you can set the right priorities;

• Warm and enthusiastic and are a reliable colleague;

• You can work independently but also in a group;

• Flexible and problem-solving ability;

• You are accurate and discreet/reliable.

Dit krijg je er voor terug

Dit is het aanbod

  • You will be immediately employed by the organization with an employment contract of 1 year;
  • A generous salary, we would like to hear your salary wish;
  • Secondary employment conditions: 25 vacation days, non-contributory pension, collective health insurance: with a 5% discount on the basic insurance, a benefits programme: possibility to take out a bicycle or fitness subscription with gross salary or more statutory holidays.
  • Ambassador program: possibility of discounts on products that the organization facilitates.
  • A broad, challenging Office Assistant/PA role within a dynamic multicultural environment;
  • Plenty of room for personal and professional development;
  • A position for 32 to 36 hours per week;
  • Hybrid working; combination of home and office.

Dit wordt jouw werkplek

Based in Amsterdam, our client is an internationally renowned manufacturer of original designs for one of the best-known TV and monitor brands in the industry.

Jij past perfect

  • Solliciteer
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Wat gebeurt er met jouw sollicitatie?

Karin gaat voor jou aan de slag. Wij gaan jouw gegevens zorgvuldig bekijken om te bepalen of er een match is. Zo ja, dan nemen wij binnen 3 werkdagen contact met je op. Is er nu nog geen match maar zien wij wel kansen in de nabije toekomst, dan houden wij jouw gegevens in ons bestand. Voor zolang als jij daarvoor toestemming verleend. Uiteraard gaan wij vertrouwelijk met jouw gegevens om en werken wij volgens een strikt privacy reglement. Goed om te weten: Exactpi draagt het kwaliteitslabel van de ABU.

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