Work smarter with ChatGPT

Your day starts with a full inbox, an overloaded schedule, and a pile of meeting notes or sales conversations that still need to be processed. Sound familiar? Fortunately, AI tools like ChatGPT can automate a significant portion of these tasks, giving you more time for strategic and valuable work.

But which tasks can you automate, and what features are available in the free and paid versions? In this article, you’ll discover how to leverage ChatGPT to work smarter and explore the possibilities of the different versions.

Last updated: February 10, 2025

Emails take up a large part of the workday. ChatGPT can assist by:

Free Version:

• Generating draft responses based on received emails (you need to input the text manually)
• Summarizing emails so you can quickly grasp the key message
• Creating standard replies for frequently asked questions

Paid Version:

• Summarizing and responding to longer, more complex emails more effectively
• Retaining more context in consecutive email exchanges

💡 Example prompt: “Summarize this email in three sentences and draft a professional response.”

Planning meetings can be time-consuming. ChatGPT helps by:

Free Version:

• Assisting in drafting emails to schedule meetings
• Suggesting different phrasing for rescheduling appointments

Paid Version:

• Creating complex scheduling suggestions based on availability
• Writing detailed emails for agenda management

⚠️ Note: ChatGPT cannot directly integrate with your calendar!

💡 Example prompt: “Write a polite email to reschedule an appointment to next Tuesday afternoon.”

Transcribing meeting and conversation notes is time-consuming. ChatGPT can help by:

Free Version:

• Extracting key points from text you provide
• Summarizing meetings into bullet points

Paid Version:

• Uploading files (such as Word or PDF documents with meeting notes) for automatic summarization
• Structuring longer and more complex reports effectively

💡 Example prompt: “Summarize this meeting in bullet points, highlighting key action items.”

Whether it’s newsletters, memos, or reports, ChatGPT assists with:

Free Version:

• Drafting an initial version based on key points
• Rewriting texts in a desired tone of voice

Paid Version:

• Generating more detailed and creative texts
• Providing multiple versions of a text for comparison

💡 Example prompt: “Write a short and professional announcement about our new internal training session.”

Processing large amounts of information is challenging. ChatGPT can assist by:

Free Version:

• Analyzing text-based data and providing summaries
• Identifying trends and patterns in text data

Paid Version:

• Uploading files (such as Excel or CSV files) for analysis
• Creating management summaries based on complex figures

💡 Example prompt: “Provide a concise analysis of these quarterly figures and draft a management summary.”

To maximize ChatGPT’s potential, it’s crucial to provide clear and specific instructions. A well-crafted prompt leads to better results.

• Be specific in your request.
• Provide context or an example when necessary.
• Ask ChatGPT for multiple options to choose the best one.

Additionally, developing a routine where you systematically use ChatGPT—such as at the start of your workday to clarify priorities—can be highly beneficial.

While ChatGPT can simplify many tasks, there are some limitations to keep in mind:

• Privacy & Confidentiality – Do not use ChatGPT for sensitive or confidential information, as AI tools may store data.
• Quality Control – AI generates text based on existing data, so always review content and tone.
• Human Nuance – ChatGPT is a tool, not a replacement. Personal communication and empathy remain essential.

• The free version is ideal for basic tasks like summarizing emails, drafting standard responses, and generating short texts.
• The paid version offers more advanced features such as file uploads (Excel, PDF, Word), deeper analysis, and improved text quality.

Sources: Naturally, we had this article largely written by the best expert on ChatGPT—ChatGPT itself!